Many startup 'from home' companies use Microsoft Excel to keep track of their expenses and bills, but this is just barely scratching the surface of what the powerful spreadsheet can do for you. If you are looking at running a cleaning services business of your own, take a look at just some of the things that Excel can do for you:
Models
Excel comes with a wide range of models, and tens of thousands are available to the web. Here are some that the janitorial company can put to good use:
offers - When it comes time to do a bid on a job, a businessman model can give a professional air and attract attention to your offer.
Inspections - Detailed procedures of the new client spaces are always critical to make sure you have a thorough understanding of what needs to be done. A model that gives employees a comprehensive list of questions to ask and things to look will make sure that you know what each job consists of before accepting.
Work Orders - Upon completion of the inspection models, get a work order template that has all-inclusive each task that employees are willing to do lists in detail can help your client make sure they are making the most of its services.
Safety Training - is not enough to have the safety data sheets for all products on hand; all employees must have a basic safety training to ensure that they know what to do for common emergencies. Excel models can be used to create printable warning labels, track which employees have taken such safety classes, and more.
Marketing
Every startup business faces challenges when it comes to where ever the same in front of their potential customers. Some Excel tricks can make this a much easier process.
Direct Mail - How to get a list of local addresses is quite simple, but all the hacking off of envelopes can be a daunting task and time consuming. But with an Excel spreadsheet of their names, address, city and ZIP code, a simple mail merge with Word can create instant labels that can be printed directly on envelopes for a professional touch.
online advertising - Internet marketing is all about keywords. Outsourcing to a professional to do the keyword research is smart, but make sure you get the results in an Excel spreadsheet fully laid-out, so you can sort by each variable and find the ones that meet your needs each category.
The back-end Excel spreadsheets can take care much more the work of the finance office in your back office.
Scheduling - Put the availability and hours of all in a spreadsheet, not only gives you the ability to easily make sure that there are no gaps in planning, but also it allows print out rather of hours charts of all for easy viewing.
Customer Tracking - Creating a questionnaire in Excel with for your employees drop-down menu to select the options to It allows you to put together a standardized method of tracking customers and useful that you can keep up-to-date on each of the customer size, types of work performed and the hours available.
Inventory - Excel has an often overlooked ability to send an email alert each time the value of a given cell exceeds a certain limit - which means that if you keep the ' inventory on an Excel spreadsheet shared, when employees report having used some of a particular item, Excel can automatically remind you to buy more of it.
Clocking Time - Akin to programming, but on the other hand, the clock time with Ezcel able to show not only who was early, early, or late for their work, but it can also automatically provide a warning if an employee goes into overtime and provide your payment information for the extra time that they engage in.
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